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Moving Rates » Moving Guide » Commercial FAQ

Commercial FAQ

Here are some helpful answers to commercial FAQS to get a head start on your next office move. These commercial relocation FAQs will no doubt come in handy:

•When should we start planning our office move?
Commercial moves need to be planned out the very day the move has been decided upon. Office moves are by far, more complex than domestic moves and they need to be detailed and meticulous. Ideally, an office move should be planned at least 2 months ahead of the scheduled moving date. This gives you ample time to interview movers and hire the one that best suits your needs. Also, bare in mind that commercial moves need to balance the cost benefit very well. Try and avoid the summer months as movers are very busy during this time. Also remember, plan your move in order to minimize your office down time.

•With an extensive office inventory and many items to move, how can we guarantee an efficient and systematic move?
A commercial move needs to take a lot of things into consideration. A few issues that take prime importance are; the moving of personnel, the moving of confidential documents etc. and the systematic moving of the office to minimize down time. The best way to ensure that your move goes smoothly requires you to mark and tag all your boxes and items. Once you have finalized on the mover you are going to hire, you need to run through a detailed on-site inspection of the old office and the new location. Once the mover is acquainted with your new location, they will assign color codes and numbers to all work areas, employees and office equipment. The new office will then be tagged with corresponding labels. This will not only help the packing process but will make the unpacking process that much faster and more efficient.

• In terms of logistics, how is the move coordinated between the moving company and our company?
There is a logical sequence to follow when you want to move your business from one location to another. First is obviously to contract a mover who fits your requirements and your budget. Once this is done, an on-site inspection must be done of your current location as well as your new location. It is always a good idea to go with the move and discuss specific locations with the mover. Also, the movers must meet with the staff and have regular meetings. After all, moving an office means the personnel move too so they need to know what is going on and how their stuff will be relocated. The moving process must be clearly explained to everyone.

• How do we know if the mover is fully equipped to pack, load, haul and unload the different equipment and supplies of our office?
Self-service moving when it comes to a commercial establishment can be very tricky and you are liable to have more down time than you bargained for. Professionally qualified commercial movers will offer you packing and unloading services as well. Furthermore, they will also assist you in planning out your move. Their experience will help you iron out a lot of issues that you might not have thought out yourself. Your movers will also disconnect, disassemble all your equipment with care and pack them for the move in a way that they are secure. It is advisable not to bypass these services when moving your commercial establishment to a new location.

• How is the moving cost determined?
Your moving cost will depend on multiple factors such as:
o The extent of your move – with a detailed inventory of all the items that need to be moved.
o Moving labor and moving vans required.
o The services you require from the mover – packing, storage, unpacking, etc.
o The weight of the goods.
o The requirement of climate controlled vehicles.
o The distance of the move.

• What commercial storage solutions are provided, and can they hold such articles as electronic office equipment?
Most experienced, professional movers have affiliated warehouses in multiple locations. This allows you to rent storage space for the required period of time. Office storage spaces are secure as they come with surveillance cameras and round the clock security. They are also climate controlled and they can be used to store confidential documents as well apart from appliances and other office equipment.

• What insurance type is provided?
Most professional movers will offer you liability coverage which will try to match your specific needs in the best possible way. But, it is always recommended that you purchase additional insurance for the move, after all, you do want your office equipment to be secure and your down time minimized if any damage were to occur. Remember that insurance will be required for goods while they are in transit and while they are in storage, if the need arises.

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